There are several reasons why you might consider switching from an existing learning management system (LMS). The system you use may be too complicated and contain far too many features, not in use. It may be too costly or incapable of meeting all your needs. Maybe you want the webinar feature that Paycom LMS has, or some multimedia feature another LMS has. If you are looking for a new LMS, it is important to find something that really meets your requirements.
Picking a new LMS is relatively simple, but the real challenge is migrating from an old to a new system. As you begin the migration process, it is important to consider some important factors. Let’s take a look!
Identify Your Goals and Gaps
You should identify the gaps in your current LMS before migrating to a new one. Is the interface outdated? Does it cost a lot to maintain?
In addition to clearly defining your goals, having an action plan is crucial. Indicate what you hope to accomplish as a result of this migration. Do you need an effective content management system? Are collaboration and communication a priority? In this way, you can allocate your time to the areas of the LMS that are more important and make sure the migration serves its primary purpose.
Set up a timeline for the migration.
You can estimate your LMS migration time depending on how big the project is, the team’s experience, and the LMS you select. You should keep in mind that how many apps you plan on integrating and migrating can also affect how long implementation of the new LMS takes. As a result, before the launch, make sure to allow as much time as needed to meet all requirements. All of the major tasks on the vendor’s and your sides should be included in your implementation timeline.
Keeping track of costs is easier with the implementation timeline. You can prepare the needed resources, and monitor how well it is done once it is underway.
Begin the Data Migration Process
There are three main steps in the data migration process: extraction, transformation, and integration.
Extractions: Data is extracted from each and every source of your old LMS. These data sources might include course content, enrollment data, videos, and examination results.
Transformation: There are several substeps to this process. The data is sorted, formatted, separated, verified, and organized according to needs.
Integration: The data is loaded and verified at the destination, i.e new LMS.
Your data is transformed before being loaded during the migration process. Several standards assist this process, including xAPI, IMS, and SCORM. Programmers create their eLearning software according to these standards to ensure compatibility. Migration to the new LMS will be easier if your old LMS follows the same standards.
Implement the Switch
There are multiple milestones involved in the implementation process. Working with your LMS vendor and IT team will ensure that all data is organized and the necessary records are transferred to the new system. Other steps include:
Testing your LMS: Examine the way learners, faculty, and administrators experience it.
Getting ready for the switch: Establish communication plans for internal and external audiences to ensure that results are aligned with institution goals.
Staff education: Explain how the new system works to your stakeholders, employees, and other staff members. Help them understand the benefits of switching to an LMS.
Prepare training: Work with your vendor to develop training materials using your new learning management system.
Launch your LMS and begin training
When you’ve successfully migrated to a new LMS, take some time to reassess your migration plan and LMS requirements. Prior to the migration, ensure you meet all the goals and objectives you set.
As soon as you successfully migrate your LMS, you must also create a post-implementation plan. Continue offering training and support to new users by staying in touch with your vendor. Likewise, keep reviewing your system regularly to make sure you’re getting the most from it, particularly when new features are introduced.
The LMS is the engine of your learning. Besides hosting and managing learning materials, it also helps students meet their learning objectives. However, in the event that your current LMS no longer meets the needs of your institution, it might be time to switch. You may feel overwhelmed by this switch as you were when choosing your LMS, but if you plan carefully and take the right steps, the transition will be easy and seamless.